The Bubble – Health & Safety Policy
Date Issued: 20th August 2025
Review Date: 19th August 2025
Approved By: Frazer Baddams
1. General Statement of Intent
The Bubble is committed to providing a safe and healthy environment for all employees, volunteers, customers, contractors, and visitors. Our aim is to prevent accidents, injuries, and work-related ill health by:
· Complying with all relevant health and safety legislation.
· Carrying out and reviewing risk assessments.
· Providing information, instruction, training, and supervision.
· Maintaining safe systems of work, premises, and equipment.
· Ensuring emergency procedures are in place and practised.
· Promoting a positive health and safety culture across all activities.
The Bubble recognises that safety is a shared responsibility. We expect all staff, volunteers, and contractors to co-operate fully with this policy.
2. Organisation
2.1 Overall Responsibility
· Managing Director (or Venue Manager) has overall responsibility for health and safety within The Bubble.
2.2 Management Team Responsibilities
· Ensure risk assessments are carried out and reviewed.
· Implement health and safety procedures.
· Ensure staff receive appropriate training and supervision.
· Investigate accidents and near misses.
· Maintain accident records and statutory documentation.
2.3 Staff and Volunteers Responsibilities
· Take reasonable care of their own health and safety and that of others.
· Follow health and safety instructions and training provided.
· Report hazards, accidents, or near misses immediately.
· Use equipment and facilities properly and not misuse anything provided for safety.
2.4 Contractors Responsibilities
· Must comply with The Bubble’s health and safety rules.
· Provide evidence of risk assessments and insurance when required.
· Work safely and not put staff, customers, or the public at risk.
3. Arrangements
3.1 Risk Assessment
· All activities (music events, workshops, cleaning, etc.) will be risk assessed.
· Assessments will be reviewed annually or when significant changes occur.
· Control measures will be implemented and monitored.
3.2 Fire Safety
· Fire risk assessment to be reviewed annually.
· Fire alarms, extinguishers, and emergency lighting tested regularly.
· Fire exits clearly marked, unobstructed, and lit.
· Evacuation procedure displayed and practised.
· Staff trained in fire procedures.
3.3 First Aid
· At least one trained First Aider present during public opening.
· First aid kits located at designated points.
· Accident book maintained and stored securely.
· Serious incidents reported under RIDDOR regulations.
3.4 Accidents and Incident Reporting
· All accidents and near misses recorded in the accident book.
· Management investigates incidents and takes corrective action.
· Reports shared with staff to prevent recurrence.
3.5 Alcohol & Substance Control
· Staff, customers and volunteers are strictly prohibited from working or visiting The Bubble under the influence of alcohol or drugs.
· Alcohol and illegal substances are strictly prohibited on site.
3.6 Equipment Safety
· All sound, lighting, and technical equipment PAT tested annually.
· Equipment only operated by trained personnel.
· Defective equipment removed from use and reported immediately.
3.7 Manual Handling
· Staff trained in correct lifting techniques.
· Use of trolleys and lifting aids encouraged.
· Heavy or awkward items to be moved by two or more people.
3.8 Slips, Trips & Falls
· Floors kept clean and free of obstructions.
· Spills cleaned immediately and signage used where appropriate.
· Adequate lighting provided throughout premises.
3.9 Housekeeping & Premises Maintenance
· Daily checks carried out before opening.
· Broken fixtures/fittings reported and repaired promptly.
· Waste disposed of safely and regularly.
3.10 Noise & Hearing Protection
· Sound levels monitored to ensure compliance with noise at work regulations.
· Staff exposed to high sound levels for prolonged periods offered hearing protection.
3.11 Safeguarding & Vulnerable Persons
· Staff trained to recognise and report safeguarding concerns.
· Safe Space procedures in place for vulnerable individuals during events.
3.12 Smoking & Vaping
· Smoking and vaping is not permitted on the site, inside the building, or the driveway.
3.13 Emergency Planning
· Emergency contact numbers displayed.
· Evacuation routes clearly marked.
· Staff trained in emergency roles (fire wardens, first aiders).
· Procedures reviewed after any incident.
3.14 Stress, Fatigue & Wellbeing
· Management will encourage breaks during shifts.
· Staff to report any health issues impacting work.
· Support and adjustments made where necessary.
4. Monitoring & Review
· This policy will be reviewed annually, or sooner if there are significant changes to the business or legislation.
· Risk assessments, training records, and incident logs will be reviewed
Date Issued: 20th August 2025
Review Date: 19th August 2025
Approved By: Frazer Baddams
1. General Statement of Intent
The Bubble is committed to providing a safe and healthy environment for all employees, volunteers, customers, contractors, and visitors. Our aim is to prevent accidents, injuries, and work-related ill health by:
· Complying with all relevant health and safety legislation.
· Carrying out and reviewing risk assessments.
· Providing information, instruction, training, and supervision.
· Maintaining safe systems of work, premises, and equipment.
· Ensuring emergency procedures are in place and practised.
· Promoting a positive health and safety culture across all activities.
The Bubble recognises that safety is a shared responsibility. We expect all staff, volunteers, and contractors to co-operate fully with this policy.
2. Organisation
2.1 Overall Responsibility
· Managing Director (or Venue Manager) has overall responsibility for health and safety within The Bubble.
2.2 Management Team Responsibilities
· Ensure risk assessments are carried out and reviewed.
· Implement health and safety procedures.
· Ensure staff receive appropriate training and supervision.
· Investigate accidents and near misses.
· Maintain accident records and statutory documentation.
2.3 Staff and Volunteers Responsibilities
· Take reasonable care of their own health and safety and that of others.
· Follow health and safety instructions and training provided.
· Report hazards, accidents, or near misses immediately.
· Use equipment and facilities properly and not misuse anything provided for safety.
2.4 Contractors Responsibilities
· Must comply with The Bubble’s health and safety rules.
· Provide evidence of risk assessments and insurance when required.
· Work safely and not put staff, customers, or the public at risk.
3. Arrangements
3.1 Risk Assessment
· All activities (music events, workshops, cleaning, etc.) will be risk assessed.
· Assessments will be reviewed annually or when significant changes occur.
· Control measures will be implemented and monitored.
3.2 Fire Safety
· Fire risk assessment to be reviewed annually.
· Fire alarms, extinguishers, and emergency lighting tested regularly.
· Fire exits clearly marked, unobstructed, and lit.
· Evacuation procedure displayed and practised.
· Staff trained in fire procedures.
3.3 First Aid
· At least one trained First Aider present during public opening.
· First aid kits located at designated points.
· Accident book maintained and stored securely.
· Serious incidents reported under RIDDOR regulations.
3.4 Accidents and Incident Reporting
· All accidents and near misses recorded in the accident book.
· Management investigates incidents and takes corrective action.
· Reports shared with staff to prevent recurrence.
3.5 Alcohol & Substance Control
· Staff, customers and volunteers are strictly prohibited from working or visiting The Bubble under the influence of alcohol or drugs.
· Alcohol and illegal substances are strictly prohibited on site.
3.6 Equipment Safety
· All sound, lighting, and technical equipment PAT tested annually.
· Equipment only operated by trained personnel.
· Defective equipment removed from use and reported immediately.
3.7 Manual Handling
· Staff trained in correct lifting techniques.
· Use of trolleys and lifting aids encouraged.
· Heavy or awkward items to be moved by two or more people.
3.8 Slips, Trips & Falls
· Floors kept clean and free of obstructions.
· Spills cleaned immediately and signage used where appropriate.
· Adequate lighting provided throughout premises.
3.9 Housekeeping & Premises Maintenance
· Daily checks carried out before opening.
· Broken fixtures/fittings reported and repaired promptly.
· Waste disposed of safely and regularly.
3.10 Noise & Hearing Protection
· Sound levels monitored to ensure compliance with noise at work regulations.
· Staff exposed to high sound levels for prolonged periods offered hearing protection.
3.11 Safeguarding & Vulnerable Persons
· Staff trained to recognise and report safeguarding concerns.
· Safe Space procedures in place for vulnerable individuals during events.
3.12 Smoking & Vaping
· Smoking and vaping is not permitted on the site, inside the building, or the driveway.
3.13 Emergency Planning
· Emergency contact numbers displayed.
· Evacuation routes clearly marked.
· Staff trained in emergency roles (fire wardens, first aiders).
· Procedures reviewed after any incident.
3.14 Stress, Fatigue & Wellbeing
· Management will encourage breaks during shifts.
· Staff to report any health issues impacting work.
· Support and adjustments made where necessary.
4. Monitoring & Review
· This policy will be reviewed annually, or sooner if there are significant changes to the business or legislation.
· Risk assessments, training records, and incident logs will be reviewed